District 93 e-Approval User Guide

1. Getting Started — Sign In

The District 93 e-Approval system uses email one-time code authentication. No password required.

2. Add to Home Screen (Use as App)

Add the site to your mobile home screen to launch it like a native app.

iPhone / iPad — Safari

Android — Chrome

3. Understanding the Main Screen

After signing in, you'll see up to 4 info cards:

• Submitted: Status of documents you drafted (Approved / Unpaid / Rejected / In review)
• Approvals: Documents requiring your approval or already acted on (Pending / Approved / Rejected)
• Drafts: Documents in draft + recalled documents
• Administration: Shown only if you have administrator privileges

The icon in the top right is the new document button.

4. Submitting a Document

4-1. Choose Form Type

4-2. Fields

• Title: Key subject of the document (e.g., "May Officer Dinner")
• Approval Line: Set automatically. Tap the card to change.
• Line Items: One entry per receipt (date, name, amount, description)
• Attachments: Receipt photos or PDFs. PDFs are auto-converted to per-page images.
• Total: Auto-calculated from line items (Pre-Approval: enter estimated amount manually)
• Body: Main content. Template auto-fills, edit as needed.

4-3. Save Draft vs Submit

Save Draft: Saves your work only (does not reach approvers)

Submit: Sends email to the first approver, starts the approval flow

5. Approving Documents

When it's your turn to approve, you'll receive an email notification.

After Approval

• If there's a next approver: an email is automatically sent to them
• If you are the final approver: the drafter is notified, and the Finance Manager receives a payment request notification

After Rejection

• The approval flow stops immediately
• The drafter is emailed with the rejection reason
• The drafter can edit and resubmit the document

6. Recall, Edit, Delete

Recall (in-progress documents)

If you submitted but the approval is not yet complete, you can recall it:

Recalled documents move to "Drafts" — you can edit and resubmit.

Edit (Draft / Recalled / Rejected)

• Draft: Tap "Edit" → modify in place → submit
• Recalled / Rejected: Tap "Edit & Resubmit" → creates a new document with the original content copied → edit → submit (original is preserved as history)

Delete (Draft / Recalled / Rejected)

To permanently delete:

7. Personal Settings

Access via the gear (⚙) icon in the top right.

• Email, Name, Role: Admin-only changes (contact finance@district93.org if needed)
• Phone: Your contact number
• Bank Info: Account for receiving reimbursements / payments (bank name, account number, account holder)
  For Korean banks, enter in Korean (e.g., "신한은행"). Account holder name should also be in Korean.
• Language: Korean / English

Changes are saved automatically. Approvers use this bank info when sending payments.

8. Frequently Asked Questions

Q. The verification code doesn't arrive

• Check your spam folder
• Wait 3+ minutes and request again
• If still missing, email finance@district93.org

Q. I keep getting logged out

• Check your browser's "auto-clear cookies/site data" settings
• Can occur when mixing iOS Safari and KakaoTalk in-app browser → use Safari only
• Adding to home screen (PWA mode) is the most stable

Q. My PDF attachment looks strange

PDFs are automatically converted to per-page JPG images at upload. A 5-page PDF becomes 5 separate images. This is normal.

Q. Can I change the approval line?

Yes. On the document form, tap the "Approval Line" card to choose between registered presets (GENERAL / CONFERENCE / DD_SUBMISSION). Adding/removing individual approvers is not allowed — only predefined presets per policy.

Q. What happens after 1 year (auto-logout)?

Just sign in again with your email and verification code. Your documents and history are all preserved.

Q. Lost password?

There is no password. As long as you know your email, you can sign in via verification code.